Category: New Jersey Copier Company

How to Avoid Paper Jams

PaperJamPaper jams in copiers are a pain and are easily the largest causes of headaches among their users. Nothing’s worse than having to fiddle with a jammed copier when time’s a ticking and you need to get back to work.

While there are many reasons that paper jams occur, there are some precautionary things you can do to avoid them altogether. Here’s what you can do:

Always fan paper before loading – Generally speaking, paper tends to stick together due to moisture depending on where it’s stored. When you open new printer paper or before you go to make copies, simply run your thumb down the side of the paper to let some air in there and loosen up the paper. It’ll help make the feed through the machine much easier.

Load the paper squarely in the drawer – All jams occur largely because of improper feeding. We know this sounds silly, but be sure to have the paper loaded squarely and make sure it’s lined up correctly. Make sure the slider is up against the paper nice and snug as well. This just ensures that the paper will feed properly.

Check the feeding roller quickly before printing/copying – While you SHOULD get a warning if your rollers are off, it’s always a good idea to check anyway. If they get overly sticky, they can cause jams. If they break – well, then it’s time to give us a call. Either way, always check quickly and make sure everything looks good and that there isn’t something already stuck in there.

Keep tabs on your paper settings – We’d love to say otherwise, but you know as well as we do that when people are done copying, they leave their settings up more often than not. When people come by to use it afterwards, they often don’t pay attention to the settings on the screen and well – that usually means instant jam. Especially when you’re talking about card stock thickness and textured paper, be sure you have the proper settings up.

 

 

The Most Common Mistakes When Upgrading Your Copier

manhattan copier companyIs your copy lease coming up soon? Are you a little friendlier than you’d like to be with your copy tech because of all the issues you’re having with your machine? Or maybe you just got off the phone with a rep and can upgrade and keep your payments the same. Whatever the reason might be, you’re flirting with the idea of upgrading your copy machine. While that’s certainly a good thing on a variety of levels – mistakes do get made. As such, our topic du jour today talks about some of the most common mistakes business owners make when they’re looking to upgrade their machine.

Here they are:

Not taking the time to reassess your needs – Businesses change over time and so do their needs. Technology changes at an even faster rate and its effect on how you get your day to day tasks done can be significant. That’s why it’s important that whenever you’re looking for an upgrade, that you take these factors into consideration. How much printing do you need? What technology can meet that need and what does it cost? It’s always important to take a look at where you are and deploy the tools you’ll need to get to the next level. Copy machines are no different.

List out your objectives – This goes right off the previous point. Now that you know your needs, what are your goals and objectives? Do you need something fast and cheap; do you need something with lots of bells and whistles? Or; do you need something specifically designed to fit your needs? Whichever way you go, line up your needs with your objectives and you should have no problems finding a sweet spot.

Not taking a demo – Always ask for a demonstration of a new machine. Remember that bit about technology? This is why it’s important! Seeing a demo allows you to see what’s new and great about the machine – but it also allows you to see what you might already have. If the upgrade isn’t worth it – don’t do it.

Ask questions. Lots of them – The biggest issue we still encounter to this day is that people aren’t willing to ask questions. The best way to see that your needs are met is to mine for the answers you’re looking for. Information is more valuable than gold and that is especially true when you’re looking to upgrade your infrastructure to take that next big step with your company. Ask more questions!

 

 

The Top Four Things to Consider When Buying a Copier For Your Business

4ThingsToConsiderEach business is different and as such, your printing needs will and always should vary greatly from one industry to the next. That being said, there are some basic things that everyone should consider before making that big copier purchase or signing your name to a lease agreement. Let’s jump right in!

How Fast & how much?

The first thing you need to consider is how much paper you think you’ll be printing and how fast you need the machine to print it. Your average copier spits out around 40-80 pages per minute, which should give you a solid idea of some sort of median range. We also recommend that you proceed with some caution here. Manufacturing literature always tends to overstate the amount of workload a machine can handle, so make sure that when you buy, you buy a little bit OVER what your need would be.

In fact, a great, totally unbiased site to compare these speed and volume can be found here at buyerslab.com. There, you’ll find lots of unbiased information on copiers. While sure, it’ll cost a you a little more money in the short-term, it’ll end up saving you lots down the road once wear and tear begins to accumulate.

Color: yes or no?

Color is really great, but unless you really need it, it can be a massive drain on your budget. We advise planning out your color projects specifically for a coming year. Sometimes people use them for big projects or presentations and in their heads, think the need is glaring and overbuy. Just do the simple math in your head” “How many color prints and copies do you do per year times what you pay per copy/print at a local print shop versus what you would pay them to do in house on you own copier?

So again – we love color and if you have the need – definitely make the investment. But make sure you have the need first.

Accessories: What to buy and what not to buy

Try and stay focused on the core functions of what you need your copier to do day-to-day when making decisions about accessories. Do you need to fax? How much paper do you need your tray to hold? Do you need extra drawers? Double sided? What kind of finishing options are there and what ones can you add? List out the ‘must have’s’ and the ‘wants’ and go from there.

Lease or purchase?

We’ve written pretty extensively about both options in the past, but this is a hugely important question that can’t be asked enough. While it can make a lot of sense to buy a copier for some companies, you should know that most companies opt to lease. The sweet spot is around 2 years and with good reason. Technology is always moving forward, always changing and most importantly to you – finding new ways for you to get more work done for less. The same applies to copy machines.

The two-year lease also makes sense from the standpoint of wear and tear. After two years is – generally speaking – when you begin to see copiers wear down. The two-year lease almost always protects against that.

If you’re thinking about buying a copier, then it’s wise to do a little future planning. Will this copier be able to handle the workload and volume you’ll need in the future? Is it going to be relevant technology in five years? Do you have the means to purchase a machine that you’ll need to grow into? Again – there’s much more to be said, but those are the kinds of things you need to think about when making an actual purchase.

Legend Business Group

Authorized Canon Copiers, Copy Machines, and Multifunction Devices